Tech Host

In Camera Zooming

Day or two before the meeting

Check with Toastmaster of the Day (TMOD) to see if any special requirements for meeting

  • Polls: Edit Greeting and Closing polls by logging into the Zoom account via a web browser and clicking on the In Camera meeting link. Towards the bottom of the meeting setup page is the tab for Polls
  • Recordings: see if any Speakers have requested their speech to be recorded
  • Breakout Rooms: not likely needed
Important! Ensure previous responses from feedback forms are deleted:  Speaker 1 and Speaker 2 (The feedback spreadsheets have custom scripts that delete all entries mid-day on Saturday. Scripts can be found at Tools / Script Editor on the Google Sheets menu.)

Meeting Day (typical flow)

07:15 – 07:30

  • Ensure you have easy access to any links or files you may need to post (i.e., Agenda, Membership form)
  • Open Zoom meeting
  • Admit attendees
  • Check if anyone (TMOD, Topics Master, Speakers) need to share screen or audio; have them test it out
  • Ask people with roles to rename themselves
  • Add a co-host

Start of meeting

  • Post in chat: Welcome to In Camera Online Toastmasters!
  • Post link to agenda in chat
  • Launch Opening Poll, if requested by TMOD

After Speech 1

Post to everyone in chat:

Please provide feedback to SPEAKER1 using the link:
https://incameraonline.com/speechfeedback1/

Post to SPEAKER1 ONLY

Thanks for your speech! Your feedback can be downloaded from https://bit.ly/Feedback-Speaker1.  It will be available until 12noon on Saturday.

After Speech 2

Post to everyone in chat:

Please provide feedback to SPEAKER2 using the link:
https://incameraonline.com/speechfeedback2/

Post to SPEAKER2 ONLY

Thanks for your speech! Your feedback can be downloaded from https://bit.ly/Feedback-Speaker2.  It will be available until 12noon on Saturday.

End of meeting

  • Launch Closing Poll, if requested by TMOD
  • Either stay in the meeting during the post-meeting chat, or make someone else Host so that the Zoom session stays active.

Other Tips

  • Take cues from Toastmaster of the Day
  • Be prepared to mute participants with noisy background
Recording speeches
  • If a speaker has requested that his/her speech be recorded, always select the ‘Record to cloud‘ option. This will make the recording easier to distribute and will only record the speaker view, not the audience. If you record locally, the recording will include whatever you see on your screen, which may go against GDPR guidelines.
  • Start and stop the recording for each speech – this will create a separate file for each speaker.
  • After the meeting, download the recordings from the Zoom account and send them to the speaker(s).
Special Meeting (multi-stage)

Useful Links

Zoom

Zoom login: tm.nordbayern@gmail.com

Zoom password: Each officer has access to password

Meeting ID: 983 4294 2571, Meeting Passcode: 206362

Links:

Club Info

Club website: incameraonline.com/
Club email address: info@incameraonline.com

Club Number: 7833451

 

Membership Application Form:
https://toastmasterscdn.azureedge.net/medias/files/membership-files/membership-applications/800-membership-application.pdfhttps://toastmasterscdn.azureedge.net/medias/files/department-documents/club-documents/ato-3-charter-member-application.pdf